JOB SUMMARY:
The finance officer is responsible to look day to day finance and accounts activities. Bookkeeping and reconciliation of general ledger of all transactions annually, quarterly and monthly expenses occurred. A Simple Plan of Employee Counseling
Full Job Description of Finance Officer
Job Title
Finance Officer
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Location
Head Office
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Reports to
Manager Finance
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Direct Reports
Accounts Assistants
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JOB PURPOSE
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Day to day finance and account activities. Bookkeeping and reconciliation of general ledger.
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PRINCIPAL RESPONSIBILITIES
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Preparation of vouchers, data entry in accounting software.
Receive all expenses details from a section in the shape of bills to pay vendors. Check all bills with cross-checking tools and verified all expenses as per annual budget allocation. Prepare payment vouchers and cheques in favor of suppliers and expense out from the budget.
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Review the payment request as per the approved budget.
Review and reconcile all payment requests from suppliers and develop a comprehensive expense sheet as per the allocated budget line and charge all payments in the predefine budget line. Report all expenses to allocated heads.
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Reconciliation of cash and bank balances and accounts.
Collect bank statements and reconcile all payments expenses accordingly.
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Reconciliation of General ledger.
Update and maintain financial general ledger monthly basis to cross-check with bank accounts.
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Documentation and reconciliation of funds received and disbursed.
Report all expenses to concerned donors and report all expenses reconciliation of funds received and disbursed.
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Preparation and settlement of debit notes.
Prepare debit notes to all concerned offices and charge the expenses made on behalf of other offices. Settle all debit notes monthly basis.
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Preparation of staff salary and allowances and other payments.
Prepare and disburse all staff salary monthly and charge expenses to the operational cost according to the budget line.
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Preparation of monthly and quarterly reports and documents for audit queries.
Generate all financial reports and documents for annual audit purposes.
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Ensuring and managing proper documentation and filing.
Make sure all financial records are properly maintained in the concerned file and keep all records in safe custody.
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Closing periodical and yearly accounts.
In consultation with other offices, collect all financial data and update its general ledger annually. Make sure all financial transactions close up annually.
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Verification of stores and maintaining relations with banks and suppliers.
Verify all store inventory stock register and liaise with all suppliers and banks entirely
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Assist and support supervisor for statutory, management, donor, or special audits.
Assist finance in charge in accordance to undertake all financial report ready for management review and annual audits
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Maintain strict confidentiality of work.
Keep all financial transaction record in safe custody and make sure strict confidentiality.
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MINIMUM JOB QUALIFICATION
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Education
Bachelor of Commerce
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Related work experience & training
3 Years
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Special skills required
· Excellent Computer skills
· Knowledge of accounting packages.
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Age Limit / Physical Fitness / Other factors
Minimum 25 years of age, physically fit, and able to handle pressure work assignments. How To Develop a Good CV?
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