How Inventory Management Software Make Your Business Easy?

Inventory Management System

Office Inventory is a key task of the administration section to list all consumable or non-consumable items in the official record. Far cost the depreciation of an asset and determines the deficit price value.

It is very important for the administration to list out all items on a monthly basis and introduce an action plan for sold-out depreciated items among the vendors and update the inventory stock register for annual audit purposes.

In this post, we’ll elaborate on the inventory process and inventory register for broader information. What Is Inventory Management?  

Types of Inventory Management System

The basic theme of office inventory is to provide essential awareness towards the allocation of required assets in the proper way to all employees of any organization. Employees are also responsible to keep checks and balances of assets from time to time.

Management of all organizations is responsible to provide training to their staff in the related field for betterment. The administration is a focal stage to develop inventory procurement and distribution procedures according to the rules and regulations of any organization.

Here are some useful formats and ideas to systemize office inventory management, where want to take some new steps to systemize the whole inventory record of the organization.

Matching count in the physical warehouse to the count and the computer enlisting the organization of others are keys to accurate inventory.

Indeed, the basic points of effective inventory management can improve office inventory records. Maintaining inventory accuracy must be an integral point of any organization, promote accuracy is everyone’s duty. 

Organization management must need to provide opportunities to their concerned staff for better performance. Define organization inventory processes clearly for everyone whose job affects inventory. Integral formal checks where an operation is critical. Get the right people who perform the job involved in the definition process.

Documents employee procedure clearly, and include information about quality standards, physical aspects, and safety nets. Include correct methods for filling out and processing paperwork, the sequence, and the timing of data entry.

Set training schedules allow plenty of time and make sure each group has a thorough understanding of the procedure. Emphasize that the procedure is the only right way to perform the tasks. Test your employees on the procedure to ensure that they know and remember their multiple choices.

Discuss wrong answers with employees in private to re-establish the right procedure and encourage understanding. Best Tips For Handling Administrative Matters

Address deviation from the written procedure immediately, if an employee has a better method of completing a task and you might integrate this method. Measure accuracy tracking as a percentage of total assets; communicate accurate information to your staff in a positive manner.


Financial Status

Asset or serial No

Item description

(Make and model)




Year of service left

Initial Value




Total Cost

Current Value

Coding for check and Balance:
Indeed according to the rules and regulations of the organization, display inventory code numbers in all un-consumable items properly.  This practice will make it easier to finding-out any item if needed.

INVENTORY LIST                                   (Format)

Inventory List

Inventory ID



Unit Price

Quantity in Stock

Record Level

Record Time in Days

Quantity in Record Book


The fixed assets coding will follow the pattern explained below.

A single letter representing each Location will prefix asset codes, so that just by looking at the code of the asset, one is able to determine which Location the asset belongs to.

With each Location, fixed assets will be classified under the following:

Motor Vehicles
Equipment & Appliances
Furniture & Fixture
Computers & Allied

Be the focal point to activate all things around you, keep proper monitoring of outcomes, and analyze the result with deep knowledge. Evaluate the results with the exact requirements and fulfill the gap if found to complete tasks. Share suggestions and experiences to maximize profitability under minimum utilization of available resources.

Orient all staff including newcomers with organization policies and procedures. Organize policy review meetings to share the key policy matters with all sections.  Consolidate all feedback from team members is present it to the line manager.

Always become the focal point to and share all administrative-related information to concerned sections/departments on a monthly, quarterly, and annual basis. GRN full form

Provide technical and moral support to the line manager to take a better decision.  Think in a positive way and make sure to facilitate all employees including providing a good enabling working environment to achieve the perfect job done results. Listen to all administrative-related issues and try to settle the genuine issues immediately and normal issues gradually.

Indeed utilization of all human resources for the betterment and achieving organizational goals.  
Supervise and delegate assignments to lower staff without hesitation.  Use necessary verbal motivational tools to achieve a better result. A Comprehensive Job Description of Communication Manager

How to increase administrative assistant skills, there are thousands of ways to acquire knowledge regarding improving administrative assistant skills.  

In this article, we’ll discuss the top 10 tips to enhance the skills that are commonly used in office management.

Analyze the office working environment and determine how to provide an enabling environment to an employee where all employees work freely and generate better progress.

Assess the employee's needs and make sure all things related to work are in place. Facilitate them according to the organizational policy. Be a front person to welcome all assignments from the line manager. Accept all challenges with a positive approach. 

Develop good relations with all stakeholders to minimize inter-group conflict and apply all measures to resolve the inter-group and intra-group issues. Treat all co-workers professionally and adopt perfect supervision techniques to satisfy reporting employees. 

Clear and implement well define the job description and draw the line of responsibilities.  
Supervise and play a leading role to implement all administrative assignments including monitoring fixed datelines of all project tasks. Build a result-oriented human resources team to meet the daily routine and exceptional office matters. 

Share knowledge with teammates and allow others to participate in the decision-making process. 
Most professionals rely on teamwork and distribute responsibilities according to their specialty.
Use standard monitoring tools in-depth to analyze and share the work progress indicators with the line manager.

Types of Inventory Management System

All tangible items purchased by ABC, other than those, which fall within the definition of a fixed asset, will be classified as consumable stores.

The general policy is to expense the value of consumable stores on the premise that the bulk of purchases is consumed within a financial year.  

Any deviation from this policy will require the approval of the General Manager. As far as possible, the consumable store will be purchased from local suppliers, keeping both cost and quality factors in view.  Developing local sources of supply is a continuing policy of ABC.

Bulk ordering against consolidated ABC requirements will be implemented if significant economies can be achieved thereby.  Where possible procurement will be done through the HEAD OFFICE Bulk Purchase Committee.

A cash advance will be kept to an absolute minimum. Payments to regular suppliers will be made against crossed cheques/drafts after receipt of goods. Although consumable stores are held at nil value, strict control must be enforced over their receipt, storage, and issue item falling under the following categories will be included in consumable stores (also referred to as “Store”)

Hardware (barbed wire, pipes, angle iron)
Motor Vehicles Spares
Office Supplies Stationery

The purchase of a store item will be initiated through a Stores Request No (This will be a sequential number for each Field Office /Section. 

Store Code (existing Store Code, or “new” if the item does not have a store Code)
Quantity, Required by (date), Justification, For Use in (Location) Requested by (name/designation) Signature

Once the inventor has completed the above section of the form, he will give it to the Finance Section.  
There the request will be checked against the Annual Budget and the amount spent/ committed to date, to verify the budgetary status of the request.

Also, the Finance Section will calculate the total amount of the request by multiplying the quantity requested by the latest available rate of the item. Then the Finance Section will give the form to the Field supervisor/Section Head. 

If the total amount of the request is Rs. 10,000 or more, then the Field supervisor / Section Head will recommend it if he agrees with the request.  He will send the form to the Manager Administrator Office / Head office, who is also the Convener of the Purchase Committee. 

The Convener will obtain three quotations, on the basis of which a comparative Statement of Quotations (GEN1-Annex-II will be prepared.  The Store Request along with the Comparative Statement of Quotations will be tabled by the Convener at the next meeting of the Purchase Committee.
The Convener may obtain a quotation for bulk purchase of items of common use in the Region / Head office.

Head office Purchase Committee will each comprise three members
The Manager Finance and Manager Administration at the Field Office will be a permanent member of the Field purchase Committee. The Regional Head on an annual basis will nominate the third member.

Program Manager- Finance & Admin and Manager Administration at the Head office will be permanent members of the Head office Purchase Committee the General Manager on an annual basis will nominate the third member. The Manager Administration will be the Convener of the Purchase Committee.  He will be responsible for convening meetings of the Purchase Committee and also for minting them.

The Purchase Committee may invite the indentor or other staff members to attend a particular meeting for assistance. Members of the Purchase Committee cannot delegate their membership to any other person without the prior approval of the Regional Head / General Manager in the Field Office /Head office, respectively.

Whenever possible procurement will be made through the HEAD OFFICE Bulk Purchase Committee.
And the requirement of obtaining three quotations shall be waived where some quotation is recommended as repeat order by HEAD OFFICE Committee. What is the full form of an NGO?

To examine requests for consumable stores submitted by Field Offices/Sections, and make recommendations to the Regional Manager / Program Manager-Admin & Finance after ensuring that: The expenditure proposal and its budgetary status have been clearly set out and authenticated by the official designated.

If the expenditure is un-budgeted, then there is a recommendation to offset this expenditure against a budgeted item. If this is not possible, then a justification for this. Three quotations are attached.  If this is not feasible, for whatever reason, then an explanation in writing.

Local sources of supply have been explored fully before making a recommendation for purchase from down country. The recommendation, if any, for advance payment against order/delivery is justified, and that a cash advance, if requested, is unavoidable.

To recommend the method of disposal and a reserve price for stores written-off. To identify items for bulk purchases and coordinate such purchases with the other Purchase Committees. The Convener will keep the minutes of Purchase Committee meetings.  All the members of the Purchase Committee will sign these minutes.

The recommendation of the Purchase Committee will be required for consumable stores for use in the Productive Physical Infrastructure (PPI) Project if procured by ABC. The Purchase Committee will review the store's Request as well as the Comparative statement of Quotations, and make its recommendation on the Stores Request.  All members of the Purchase Committee will sign the Stores Request.

If the Purchase Committee recommends the purchase of the requested stores, then the Stores Requests and other documents attached to it, such as the Comparative Statement of Quotations will be put up to the Regional Head / Program Manager-Admin & Finance for approval.

The Regional Head / Program Manager-Admin & Finance will review the documents reviewed from the Purchase Committee and will either approve or not approve the requested store's purchase, by writing his decision in the “Remarks” blank and signing the form. 

Frequently Ask Questions (FAQ)

Inventory Management Software

The mission of the best inventory management software company is to help you to find top-notch inventory management software for your company. Best Inventory Management Software tries to offer the best inventory management software at the best possible price. Check out our site to find the best inventory management software for your company.


Your inventory management software should be easy and painless, and a great deal of time should be spent on making it automated. Inventory management software is a critical element that will streamline the operations of your business. With an automated inventory management system, all you don’t need to worry about is how much inventory you need.


Inventory management Software Small Business

Using inventory management software can help small business owners plan and track inventory buying, pricing, and sales. Once you enter your store inventory management software, you can view the reports to see which product sales made the most money.


Inventory Management Software in Excel:

Learning inventory management with the help of software can make your work much easier and more economically friendly to future business scenarios.


Warehouse Inventory Management Software:

If you are constantly faced with the task of managing your inventory and orders, you know that can be a real-time- and stress-saver. And it would be nice to have all of this done more efficiently. Unfortunately, it’s not easy to find a one-size-fits-all tool for your needs. 

So, we decided to take a look into what the software market has to offer and pinpoint the products that can give you the best result for your business. Warehouse management software is a simple way to keep track of your warehouse inventory. With thousands of inventory management software available on the market, finding the best warehouse inventory software for your company can be tough.


Not all warehouse management software is A.O.S. compatible, so be sure to check for compatibility before you make your purchase. Here are many fundamental factors to help you decide if inventory management software is the right fit for your company.


Inventory Management Software with Barcode Scanner:

This post offers insights into the evolving nature of inventory management software, and why you should be investing in it now. Slide room helps retailers optimize their in-store operations, develop easy-to-understand management tools, and establish an outward-facing brand image.

Top 5 Key Elements of Inventory

Track your activity. As a business owner, you ought to know about any movement in your stock.

  • Daily counts. Managing your inventory is a daily task.
  • Manage out-of-stock products.
  • Clear description.
  • Organized work environment.

What of the 4 Types of Inventory

  • Raw Materials.
  • Unfinished Products.
  • In-Transit Inventory, and.
  • Cycle Inventory.

Key Inventory Functions

  • To Develop Policies, Plans and Standards Required: 
  • Effective Running of Stores:
  • Technological Responsibility for the State of Different Materials:
  • Stock Control System:
  • To Ensure the Timely Availability:
  • Maintenance of Specified Inputs:
  • Protection of Inventories:


  1. Great blog, learned many things about Asset tracking from this article. Also, if you are looking for RFID tags and software then assetpulse is the best place for you.
    RFID asset tracking
    RFID tracking
    RFID tracker
    Asset Tracking With RFID

  2. Thanks for sharing this software info in inventory management I am also doing my PG in MM form distance learning center and this was very useful info for me.

  3. I am impressed with your work and skills visit also Abu Dhabi Stationery .

  4. I like your post. It is good to see you verbalize from the heart and clarity on this important subject can be easily observed... this page

  5. You have beaten yourself this time, and I appreciate you and hopping for some more informative posts in future. Thank you for sharing great information to us. creative business names


Powered by Blogger.