Employee Probationary Period Laws

What is the Probation Period For New Employees?

The probation period is a specific time frame where the employee temporarily engaged by an organization to test his/her performance at a specific time from 1 to 3 months approx but the probation timeline varies by the organizations. 

During this period, an employee's work performance for assigned tasks monitors by the organization. If the employee meets the expectations of the organization's desire in the probation period, the employee's job becomes regularize according to the organization's policy.

Either Party Can Resign From The Job Within Probation Period?

The probationary period allows the organization to terminate the employee who is not doing well at his/her job or is otherwise deemed not suitable for a particular position.

For employees, the probationary period is to see if they enjoy working with the organization and whether the employee is a suitable match for their skills and abilities. 

The probationary period for the lower level staff shall be one month to check the work progress results and the supervisor may extend the period for another additional 1 month to re-assess the employee's performance, 

If the employee's performance is still unsatisfactory, the organization have the sole authority to discontinue the employment contract of employment without any reason.

The supervisor shall check the staff's performance during the period on completion of the probationary period and shall be confirmed in his/ her job on the formal review by the immediate supervisor, endorsed by the head of the company. 

NEW HIRE PROBATIONARY PERIOD:

HIGHER MANAGEMENT– No probationary period applicable (in case of a minimum of 10 years of relevant work experience in a similar or higher position)

MIDDLE-LEVEL MANAGEMENT–5 Months probationary period applicable (with less than 10 years of relevant work experience)

PROFESSIONAL-3 Months probationary period applicable (with less than 5 years of relevant work experience)

SUPPORT STAFF-1 Month probationary period applicable (with less than 3 years of relevant work experience)

In case of an organization Contract employees being offered regular employment, the probationary period will be of two (2) months.

Upon expiry of the probationary period, confirmations will be based on recommendations received from the line manager. What Is The Full Form of PPP?

On expiry, based on unsatisfactory performance, the probationary period may be extended for another three months, at the Organization's sole discretion. 

The probationary period may further be extended beyond six months as the 

confirmation of the employment cannot be done due to ongoing 

investigations / disciplinary processes, at the organization's sole discretion.

Termination During Probation:

There are 2 types of termination stages. One is that usually given a straightforward statement or call on why the associate employee is being terminated due to his/her low efficiency during the probationary period. 

Useful Link
Importance of Performance Management

Successful Probation Completion Letter

<Date>

Private and confidential

<Insert employee’s full name>
<Insert employee’s residential address>

Dear <insert employee name>

Successful Completion of Probation Period

Your probation period with <insert organization name and the section name of nature> are due to end on <insert probation period ending date>.

I am pleased to confirm your ongoing employment effective <immediately/from <insert date that is either on or before the first day after the probation period is due to end>>.

The terms and conditions of employment set out in your original <contract/letter of engagement> dated <insert date> will continue to apply to your ongoing position.

Thank you for your contribution to <insert business name>.

Yours sincerely,

<Insert name>

<Insert position>