Top 6 Ideas to Learn Office Assistant Skills

Top 6 Ideas to Learn Office Assistant Skills
An office assistant provides assistant to the office in many ways i.e. keeping all official records in hard and soft form and provide it whenever needed. Secondly, he/she assist the supervisor in another routine task just like managing weekly staff meetings, preparing meeting agenda, communicate meeting minutes among the meeting participants, consolidate work progress from different sections and present it to the line manager. 

In addition to the above, an office assistant also provide technical assistance to the manager admin in materials procurement, support to maintain office equipment inventory, provide logistic and airfare to staff as well as for guest. In this article, we’ll discuss key tasks of office assistant in details.

Top 6 Ideas to Learn Office Assistant Skills

Keeping All Official Record in Safe Custody:
Whatsoever, all record in soft form or hard form, office assistant is responsible to keep it in safe custody and provide reference documents to section head when needed. Organize all hard data in separate files and put all relevant papers in the related file including serial tracking numbers to find out it easily whenever it required.

Provide Logistic Support:
Facilitate staff in all administrative requirements i.e. arrange all logistics and transport facilities staff while they go to the field. Provide hotel accommodations and in the field area and process all travel expenses in a timely. Book flight seats for staff and guests if travel is national or international level including the arrangement of high-level meetings with clients and arranges hotels as well.

Handle All Office Supplies:
An office assistant is responsible to manage all office supplies in line. Call for quotations from local and national vendors, consolidate all quotation rates in the comparative summary and determine the lowest supplier and issue a purchase order for office supplies. The agreement between office and vendors will be for a period of one year.

Office Supplies Issuance Format:
An office assistant is responsible to keep all supplier’s record in computer to check the stock and reconcile both purchase and issue data.

Safety and Security:
It is a key task of office assistant to make sure all things are in place to measure office security and confidentiality.  Coordinate with IT department to check the CCTV cameras in form time to time and keep alert all security guards during the office time. Weekly check the camera reports and monitor the security guards' duty hours.

Monitor Vehicle Operations:
Keep all incoming and outgoing vehicle records in data. Calculate the vehicle run mileage and make sure the engine oil is changing within the standard time frame. Review vehicle trip sheet with driver and calculate the monthly running of the vehicle. Make sure all cars have first aid kits in the car and arrange first ad training to the official drivers.

Coordinate with finance team:
Clear all office supplies and vehicle maintenance bills from the finance section and dispatch all cheques to the relevant supplier. Keep cheques copy for reference.

Smooth management of transport & keep a maintenance record
Prepare a proper inventory of all vehicle parts and call for quotations from suppliers. Prepare monthly vehicle fuel consumption and maintenance records. He/she should familiar with market rates.

Office Assistant Skills List:
  • Coordinate/Communication office activates with relevant employees
  • Arrange employees/ guest meetings
  • Able to handle a tough situation and have problem skills
  • Have knowledge and reply all relevant inquiries
  • Organize and schedule all key tasks according to the priority of the task
  • Screen all incoming calls and forward to the concerned person
  • Must have MS excel basic operational knowledge
  • Adopt a teamwork approach with team members
Office Assistant skills resume Office assistant skills for resume, Skill for office assistant

What is an impressive resume for an office assistant?
Every organization has its own needs, so there’s no single thing that every organization is seeking in an office assistant resume. Some specific companies require a particular experience. Other positions expect an applicant to have proper education. When sending your application for available jobs in this field, pay attention to your past experience and detail relevant education to fit this role. What data should you give in your resume?
Contact information;
A resume summary;
Achievements;
Key skills

Contact Information
In the header of your office assistant resume, include your phone number, location, and email to simplify communication. Put your professional websites, such as business-related blogs or profiles, in this section to attract the attention of potential employers or recruiters.

What is a Resume Summary?
It should appear at the top of your office assistant resume. It replaces a conventional resume objective for office assistants used to detail your basic goals and how a particulate position relates to them. Write a summary to show an executive or a senior manager how you can benefit the entire team with your unique experiences, skills, and qualifications.

How to Format Your Office Assistant Resume?
There are two different formats of the skills section for you to choose from:
Hard skills;
Soft skills;

It’s suggested to insert general skills and then write about either soft or hard skills according to the needs of a specific office assistant vacancy. What if you apply for a skills-oriented job? Check a helpful template and write the best section to highlight all of your talents and secure future job interviews.
Top 6 Ideas to Learn Office Assistant Skills Top 6 Ideas to Learn Office Assistant Skills Reviewed by Administrative Info on May 07, 2019 Rating: 5

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