Transport Manager Job Description Word

Transport Manager Job Description Word

The transport manager is a focal person to arrange all transport facilities to staff as well as guests for official work purposes. In this article, we’ll elaborate on the key tasks of a transport manager in detail.

Transport Manager Job Description Word


Job Title: Transport manager
Location: Head Office
Report to: Manager of Administration/Logistic
Direct Reports: Vehicle Maintenance Assistant, Drivers


Job Purpose:
Provide all administrative and logistic support to all staff and guests. Coordinate with all departments to better utilization of vehicles and take initiative to minimize the fuel and maintenance costs.

Keep all field visit record in the system and pay the travel expenses to the drivers as per driver’s applicability of travel/daily allowances. Monitor all incoming and outgoing records of all vehicles and update vehicle logbook weekly basis to determine the actual fuel expenses. Inspect all vehicles regularly and make sure all vehicles are up to date and take action if vehicle maintenance required.

Principal Responsibilities:
Make sure all the transport system is working systematically. Monitor all logistic activities are under progress and provide transport facilities according to the original work plan.

Keep All-Vehicle Maintains Record:
Keep proper inventory of spare parts, maintenance of vehicle logbook & reconciliation with the finance department. Review monthly vehicle trip sheets and fuel consumption record including vehicle run mileage.

Lead the quotation process of vehicle parts and repair cost. Consolidate all quotations rate list and prepare a comparative statement for future reference. Coordinate with parts suppliers and make sure all insert parts are genuine according to the need for vehicle maintenance.

Preparation of annual budget vs consumption statement of vehicle usage and repairing cost.
Prepare monthly vehicle expenditures and average fuel consumption report.

Make an arrangement of meetings and handle all outside guests. Allocate required vehicles to guests for pick and drop purposes. Take office security measurements and make sure all vehicles are in safe custody.

Coordinate with vehicle maintenance assistant to make sure all vehicle engine oil change time and also inspect vehicle tires' conditions regularly. Arrange periodically meetings with all drivers and get feedback from them about the vehicle conditions and take immediate action if required.

Be alert always to handle the immediate situation. Keep frequent communication with all drivers and other stakeholders to provide the utmost support to office activities. Review the vehicle registration books and make sure all cars have valid registration books. Review each driver’s LTV/HTV licenses are valid for driving. 

Technical Core Competencies:
Assist manager administration regarding vehicle maintenance
Make sure all vehicles are in working conditions
Provide technical support to transport supervisor about vehicles
Making sure the all parts install in the vehicle are in good and genuine
Prepare consolidated vehicle part list for future reference
Build good working relationship with vendors
Familiar with market about the rates of vehicle parts
Provide technical feedback if needed

Transportation Managers Salary:
Monthly salary of transportation, the manager is determining the working responsibilities which are different in a different destination. Kuwait is a large-paying destination of transportation managers salary

MINIMUM JOB QUALIFICATION:
Education: Minimum Graduate from any recognized university

RELATED WORK EXPERIENCE AND TRAINING:
Minimum three years of practical work experience to handle a tough situation.

SPECIAL SKILLS REQUIRED:
Market Knowledge
Familiar with troubleshooting
Review vehicle monthly fuel and maintenance cost
Should have strong communication skills
Able to handle the tough situation with professionally
Maintain all drivers’ cell numbers in the diary
Familiar about first aids facilities
Knowledge about vehicle parts quality
Computer Skills

AGE LIMIT:
25 to 40 years of age

PHYSICAL FITNESS:
Able to travel a long time and stay in remote areas
Transport Manager Job Description Word Transport Manager Job Description Word Reviewed by Administrative Info on May 12, 2019 Rating: 5

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