The main role of
finance and administration is to enforce the program staff to adhere to the
organization’s financial and administrative policies. The finance and administration department is the main
custodian of all program activities monitoring and providing expense scenarios to the project heads.
The finance and administration of the department have core functions to run the office smoothly under the set policies and
procedures. Here below, we describe the best necessary job responsibilities
of the finance and administration department and positions. What Are the Key Functions of the F&A Manager?
Finance and Administration Department Functions
Job Description of Office Manager:
The office manager is a key position to
look after all administrative and management matters on a daily basis in the
office. The key responsibilities of the office manager are to manage all things
around him/her including news tasks assigned by the immediate supervisor. Main the job description of office managers are:
Keep All Things Up to Date:
Keep all incoming and outgoing
official papers in specific folders for the official record. Organize all official
events according to the work plan and lead from the front to successful the accomplishment of the event.
Organize Staff Meetings:
Distribute the annual meeting calendar
among the concerned official and remind the dates and venue periodically. Finalize the meeting’s agenda according to the annual plan and progress
reports. Share the outcomes of work progress with section heads.
Supervise Lower Staff:
Delegate all responsibilities to
the subordinates and monitor all work progress weekly basis. Update supervisor
regarding the work progress and prepare mid-level progress reports presenting
in staff meetings. Who is getting higher salary Finance or HR Manager?
Job Description of Executive Assistant:
The executive assistant’s position is
basically a facilitation position. His/her job description is to provide
secretarial support to the office in charge of the shape of dealing with daily official
and private guest schedules.
Arrange meetings with another stakeholder, get
appointments from other officials,
arrange travel arrangements for the official field visits, support official procurement, manage all incoming and routing telephone calls,
coordinate with other section heads, etc.
Job Description of Office Administrator:
The administration office is the key
person to look after all administrative matters in daily office work.
Coordinate with program staff to facilitate
them in their program activities. Providing logistic and transport facilities
to program staff.
Ensure security and
safety of office premises, coordinate line departments for foreign clearance of
foreign guests, arrange meetings and briefings for official guests, with
support of subordinates.
Update all office inventory management, coordinate
with the finance section during new procurements, process all official expenses
bills and keep a record. Learn Finance Officer Job Duties
Job Description of Account Manager:
The account manager is
responsible to look after financial matters, consolidating the annual budget versus
expenses, reconciling all expenses with banks.
Prepare monthly staff salaries and
benefits, develop a comprehensive monitoring plan to minimize the
expenditures, present the expense report
in quarterly meetings.
Enhance the command
and financial controlling system, formalize all loopholes and take appropriate
actions to tighten the misuse of financial resources.
Coordinate with financial
institutions or donors for cash requests and submit a financial report to the
concerned authorities, coordinate with audit firms to initiate annual financial
audits, and close all transactions in annual closing time.
We do hope it will give you at least basic knowledge of
administration and finance roles in any organization.
Job
Title
Education
Related
work experience & training
Age
Limit / Physical Fitness / Other factors
Able to stay long hours in the office and mentally
strong to handle the tough situation etc.
General Manager of Finance & Administration Job Description
The general manager position is a key post to look after
all financial and administrative matters of any organization.
His/her main responsibilities are to undertake
all tasks mentioned below to perform his/ her duty incapacity of general manager
finance and administration. Key tasks of the position are mentioned hereunder
one by one for more details.
Job
Title
General Manager of Finance & Admin
Job Location
Head Office
Director Report to
Chairman or his/her nominees
Direct Reporters
All staff in the Accounts and Administration section.
Job Purpose
Responsible for effective
implementation and review of administrative policies/procedures, development of
short and long-term budgetary speculations, and ensuring financial control
including developing a comprehensive mechanism of command and control and making
sure records confidentiality.
PRINCIPAL RESPONSIBILITIES
Develop and
ensure the implementation of effective personnel policies, procedures, and systems
that support the needs of the overall staff.
Provide technical supervision and management of regional
finance and administration managers, and prepare annual budget consolidation
and financial reporting to the chairman.
He/she responds to an annual audit. Monitor and implement
inter-financial control and budget expenditure. What Are The Documents Used In Purchasing Activity?
Authorization of capital expenditure and signatory to
cheques. Review, finalize, and sign donor agreements. Monitor and ensure donor
agreement compliance.
Formulate and revise policies and procedures and ensure
their compliance. Streamlining of reporting and relationship with donors and
monitoring donor agreement compliance.
Advice and handling of administration and tax-related
issues. Replies to queries on financial matters. Preparation of reports for
donors.
Streamline coordination between core office and regional
staff on financial matters. Proposals and reports for donor funding. Any other
responsibilities allocated to the job holder. Health Insurance Benefits
MINIMUM JOB
QUALIFICATION
Education
CA or MBA, Finance
Related
work experience & training
7-10 Years
Special skills required
Ability to manage people
Work as part of a team and lead one.
Problem Solving
Handle stress related to deadlines.
Multitasking
Excellent reporting and communication skills
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