Finance & Administration Manager Job Description

Job Title

Finance & Administration Manager

Location:

Head Office

Reports to:

Director of Finance

Direct Reporters:

Finance & Admin staff

Job Purpose:

Overall responsibility for the preparation of regional budgets, utilization monitoring, and for implementation of financial and administrative policies and procedures:

PRINCIPAL RESPONSIBILITIES:

Close liaison and working with the audit team for undertaking an annual audit of all accounts.

Ensure proper and timely accounting of all funds receipts and disbursements.

Prepare cash request for the donors and submit timely reports as required by donors.

Preparation of annual budget for the sub offices - for each sector and administration:

Review expenditure and budgets

Verification of stores and maintaining relations with banks and suppliers:

Assist and support supervisor for statutory, management, donor or special audits.

Review the payment request as per approved budget.

Reconciliation of cash and bank balances and accounts:

Preparation of staff salary and allowances and other payments:

Check bills against supporting documents and for mathematical accuracy and prepare covering vouchers.

Prepare cheques against approved vouchers and arrange dispatch.

Ensure timely and accurate follow up of financial information data to all relevant departments.

Maintain adherence to admin and personnel policies

Ensure timely and accurate payments to employees and third parties.

Identify training & development needs of Finance and Admin staff and arrange required inputs.

Ensure maintenance and update of Human Resource Information System for the sub-offices

Recruitment & termination of casual and part-time staff with the consultation of the supervisor:

Maintenance of fixed asset records including MV logbooks and history records:

Procurement of office equipment and furniture and office supplies/stationary:

Compliance with documentation and reporting requirements specified by jobholder's

Any other responsibilities allocated to the jobholder.

MINIMUM JOB QUALIFICATION:

Education

MBA Finance/Bachelor of Commerce

Related Work Experience & Training

Minimum 5 years diverse and practical experience

Special Skills Required:

Strong accounting and admin skills

Familiar with financial management

Know-how about donor report parameters

Knowledge of accounting packages

Age Limit / Physical Fitness / Other factors

Maximum 45 or a minimum of 25 years of age.

Able to stay a long time in office

Job Opportunity

MANAGER FINANCE

The Asian Development Programme seeks applications from qualified candidates to fill in the following position:

Job Title:        Manager Finance

Position Summary:

Ensure proper and timely accounting of all funds, receipts, and disbursements

Prepare cash requests for the donors and submit timely reports as required by donors

Preparation of budget, cash-flows and expenditure reports

Monitor timely and accurate payments to staff, suppliers and contractors

Candidate should have:

Completed ICMA, having two years experience or part qualified ICMA/CA with five years experience

Ability to work on computer-based accounting packages

ADB is an equal opportunity employer and women are particularly encouraged to apply. Preference will be given to applicants from the program area.

Interested candidates are invited to submit their detailed CV along with a cover letter within 15 days of this advertisement at the following address. Only shortlisted candidates will be contacted.

Manager

Human Resource